The Missouri 53-V form, known as the Vendor’s Use Tax Return, is a crucial document for businesses operating within the state. It facilitates the reporting and payment of use taxes on goods and services sold in Missouri where sales tax has not been applied. This form includes fields for reporting gross receipts, adjustments, taxable sales, and the amount of tax due, and it requires detailed breakdowns including location and item for accurate processing. For vendors, timely and accurate completion of this form is essential to ensure compliance with Missouri tax regulations. Click the button below to process your Missouri 53-V form efficiently.
In navigating the complexities of state tax obligations, businesses operating in Missouri may encounter the need to familiarize themselves with the Form 53-V, also known as the Vendor’s Use Tax Return. This form serves as a crucial tool for businesses to report and remit use taxes on sales transactions not covered by the regular sales tax, particularly for out-of-state sales where goods are sold to Missouri residents. The necessity of filing this form arises even in periods where no tax is due, highlighting its importance in maintaining compliance with Missouri tax laws. Amendments to previously filed returns can be processed through this form, ensuring accuracy in reporting and allowing businesses to adjust for over or under-reported taxes. Additionally, the form plays a pivotal role in the closure of business operations, requiring detailed final reports when a business discontinues or changes ownership. Important features embedded within the form include a detailed breakdown of gross receipts, adjustments, tax rates, and taxable sales by location, which necessitates thorough documentation and precision from the businesses filing it. The inclusion of adjustments and credits alongside penalties for late payments underlines the dynamic nature of tax liability and the need for vigilance in filing. With provisions for electronic filing and detailed instructions for completing and submitting the return, the Form 53-V embodies the intricate balance between regulatory requirements and the operational realities of running a business in Missouri.
Form
Select this box if return is amended
53-V
Vendor’s Use Tax Return
In the event your mailing address, primary business location,
Filing
or a reporting location changed, please complete the
Frequency
Registration Change Request (Form 126) and submit with your return.
Department Use Only
(MM/DD/YY)
Due Date
PIN
Missouri Tax
I.D. Number Owner
Name
Address
Federal Employer
I.D. Number
Business
City
Reporting Period (MM/YY)
ZIP
State
Code
Totals For This Return
Gross
Adjustments
Receipts
(Indicate + or -)
Taxable Sales
Amount of Tax
1. Totals (All Pages)
.
Provide Tax Breakdown Starting With Page Two
.........
-
You must provide a breakdown of tax, by location and item, on page two. If a breakdown is not
2.
Subtract: 2% timely payment allowance (if applicable)
provided your filing will be considered incomplete and may be subject to penalties and interest.
......................................................
Attach additional pages if necessary.
3.
Subtract: Approved credit
Select this box if you have added new locations
4. Balance Due
=
5.
Add: Interest for late payments (See Line 5 instructions)
+
Final Return
If this is your final return, enter the close date below and check the reason for closing your account.
Date Closed
6.
Add: Additions to tax
7.
Pay this amount (U.S. funds only)
Out of Business
Sold Business
Department
Use Only
By signing this return I am authorizing the Department of Revenue to issue any potential refund(s). Under penalties of perjury, I declare that the above information and any attached supplement is true, complete, and correct. I have direct control, supervision, or responsibility for filing this return and payment of the tax due. I attest that I have no gross receipts to report for locations left blank.
Taxpayer or
Printed
Authorized Agent’s
Signature
E-mail
Telephone
Number
Mail to:
Taxation Division
Phone: (573) 751-2836
P.O. Box 840
TTY: (800) 735-2966
Jefferson City, MO 65105-0840
Fax: (573) 526-8747
Title
Date Signed
Form 53-V (Revised 06-2020)
Visit https://dors.mo.gov/tax/busefile/login.jsp
*14005010001*
to file your use tax return electronically.
E-mail: businesstaxprocessing@dor.mo.gov
14005010001
Missouri Tax I.D.
Reporting Period
(MM/YY)
*14005020001*
14005020001
Page
of
Business Location
Jurisdiction Code
Item
Site
Tax Rate (Do not
Close
(Street Address and City)
(City, County, and District)
include % symbol)
Page -- Totals .................................
Vendor’s Use Tax Return (Form 53-V) Instructions
Important: This return must be filed for the reporting period even though you have no tax to report.
Amended Return Check Box – This box should be checked to correct a previously filed return to show an increase or decrease in the amount of tax liability. A separate return must be filed for each period being amended. If the return and payment are being submitted after the period(s) due date, interest and penalty will apply to the additional amount being reported.
Please note if an overpayment has been authorized, the overpayment is subject to be used as an offset towards any debt. In addition, to receive a refund of the overpayment attach a Seller’s Claim for Sales or Use Tax Refund or Credit (Form 472S).
Filing Frequency - This is the frequency in which you are required to file your returns. Not a required field. If unknown leave blank.
PIN – This is a unique four digit number that is issued to you by the Department of Revenue. Not a required field. If unknown leave blank.
Due Date – Visit http://dor.mo.gov/taxcalendar/ for a list of due dates.
Missouri Tax I.D. Number – This is an eight digit number issued by the Missouri Department of Revenue to identify your business. If you have not registered with the Department, complete the Missouri Tax Registration Application (Form 2643) or complete your registration online by going to https://dors.mo.gov/tax/coreg/index.jsp. If you have misplaced your Missouri Tax I.D Number, you can call (573) 751-5860.
Federal Employer I.D. Number – This is a nine digit identification number issued by the Internal Revenue Service to identify your business.
Reporting Period - This is the tax period you are required to file based on your filing frequency.
Owner and Business Name, Address, City, State and ZIP Code – Enter the name, address, city, state and ZIP code. Note: In the event your mailing address, primary business location, or a reporting location has changed you will need to complete the Missouri Registration Change Request (Form 126) and submit it with your return.
Line 1- Totals (All Pages) – Enter the total gross receipts, adjustments, taxable sales, and tax due for all pages.
Each page must have a breakdown per business location identifying the item code, site code, gross receipts, adjustment, taxable sales, and amount of tax. See the page two instructions for more information. If a breakdown is not provided, your filing will be considered incomplete and may be subject to penalties and interest. Attach additional pages if
necessary.
Adding New Locations – This box should be checked when adding a new business location(s). The location information (street address and city) on page two or subsequent pages must be completed when this box is checked. A breakdown per location which identifies the item code, gross receipts, adjustments, taxable sales, and amount of tax must also be
provided. See page two instructions for more information.
Final Return – If this is your final return, enter the close date and check the reason for closing your account. Missouri law requires any person selling or discontinuing business to make a final sales tax return within 15 days of the sale or closing.
Line 2 – Subtract: 2% Timely Payment Allowance – Multiply total amount of tax by 2% and enter the amount on this line. If the return is late the discount is not allowed.
Line 3 – Subtract: Approved Credit – This is a credit that has been approved by the Department of Revenue.
Line 4 – Balance Due – Amount of Tax from line 1 minus line 2, and 3 (if applicable).
Line 5 – Add Interest for late payments – If tax is not paid by the due date, (A) multiply Line 4 by the daily interest rate*. Then (B) multiply this amount by the number of days late. See example below. Note: The number of days late is counted from the due date to the postmark date.
For example, if the due date is March 20, and the postmark date is April 9, the payment is 20 days late. The example below is based on an annual interest rate of 4% and a daily rate of .0001096.
Example Line 3 is $480
(A)$480 x .0001096 = .05261
(B).05261 x 20 days late = 1.05
1.05is the interest for late payment
*The annual interest rate is subject to change each year. Visit http://dor.mo.gov/intrates.php to access the annual interest rate. Visit http://dor.mo.gov/calculators/interest/ for assistance calculating the appropriate interest.
*14000000001*
14000000001
Vendor’s Use Tax Return (Form 53-V) Instructions Continued
Lines 6 – Add Additions to Tax – For failure to pay sales tax on or before the due date, 5% of Line 4. For failure to file a sales tax return on or before the due date, 5% of Line 4 for each month late up to a maximum of 25% (5 months late in filing = 25%). Note: If additions to tax for failure to file apply, do not pay additions to tax for failure to pay.
For example, if a return due March 20 is filed any time between March 21–April 20, the rate would be 5%; if filed any time between April 21–May 20, the rate would be 10%; and so on, up to a maximum of 25%.
Example: Return is due March 20, but is filed (postmarked) April 10
Example: Return is due March 20, but is filed (postmarked) April 21
Line 5 is $480
$480 x 5% = $24
$480 x 10% = $48
$24 is the additions to tax
$48 is the additions to tax
Access http://dor.mo.gov/calculators/interest/ to help you calculate the appropriate additions.
Line 7 – Pay This Amount – Enter total amount due (Line 4 “plus” Line 5 “plus” Line 6). Send a check for the total amount. Make check, draft, or money order payable to Director of Revenue (U.S. funds only). Do not send cash or stamps. Visit http://dor.mo.gov/business/payonline.php to pay your vendors use tax online using a credit card or e-check (electronic bank draft).
Page 2 Instructions
Missouri Tax I.D. Number – Enter your Missouri I.D. Number from page 1.
Reporting Period – Enter reporting period from page 1
Page _ of __ – The front page acts as page 1. Any sequent pages start with page 2. Please indicate total to ensure all pages are received.
Business Locations – Vendors whose sales to Missouri purchasers are not subject to sales tax are subject to use tax. Report your sales to customers located in every city, county or district that has enacted a local use tax on a separate location on your use tax return. Report sales to customers that are not located within a city, county or district that has enacted a local use tax on a “State Only” line on your return at a state rate of 4.225%. Report item taxes, such as the qualifying food tax, on a second line for each location. Clearly write the word “food” on that second line. If you have discontinued operation of a business location, check the “Close” box in front of the location.
Jurisdiction Code – Enter the jurisdiction code of each location from which you made sales. This is a numeric code that is assigned by the Missouri Department of Revenue to each city, county, and district. If unknown, leave blank.
Item Code – Enter the four digit item code that is assigned by the Department. Item taxes, such as the food tax, are reported on a separate line for each business location. If unknown, clearly indicate what the item tax is. For example, if you are reporting food sales at the lower food tax rate, write “Food”.
Site Code – Enter the one to four digit site code that is assigned by the Department. If unknown, leave blank.
Gross Receipts – Enter gross receipts from all sales of tangible personal property and taxable services made during the reporting period for each business location. If none, enter “zero” (0).
Adjustments – Make any adjustments for each location for which you are reporting. Indicate “plus” or “minus” for the total adjustment claimed for each location. A negative figure may be exempt sales or nontaxable receipts. Positive adjustments are items that were purchased exempt, but subsequently used by the seller.
Taxable Sales – Enter the amount of taxable sales for each business location. Gross Receipts (+) or (–) Adjustments = Taxable Sales.
Rate – The rate percentage must include the combined state, conservation, parks and soils, and local option use tax rate for this “reporting location”. Tax rates for city “reporting locations” include any applicable county local option use tax. Vendors are responsible for collecting the correct local tax (where applicable) based on where the Missouri purchaser stores, uses, or consumes the tangible personal property. If you are unsure of the correct tax rate, access the Department’s website at http://dor.mo.gov/business/sales/rates or contact the Taxation Division at (573) 751-2836 for assistance.
Amount of Tax – Multiply your taxable sales for each location by the applicable tax rate percent and enter the amount of tax.
Page Totals – Enter the total gross receipts, adjustments, taxable sales and tax due for each page.
After completing the Missouri 53-V Vendor’s Use Tax Return, the submission of this document initiates the process of reporting and paying any applicable use tax for your business for the specified period. It's essential to ensure accuracy and completeness to avoid any potential penalties or interest charges for errors or omissions. Once submitted, the Missouri Department of Revenue will process your return, and any necessary adjustments or refunds will be communicated to you. Proper handling of this return is crucial in maintaining compliance with Missouri state tax obligations.
Remember, accuracy and timeliness are crucial when dealing with tax documents. Taking the time to carefully complete each section helps to ensure compliance with state regulations and avoids potential complications. If you have questions or need assistance, reaching out to the Missouri Department of Revenue or a tax professional familiar with Missouri tax laws is advisable.
The Form 53-V, known as the Vendor’s Use Tax Return, is used in Missouri for businesses to report and pay use taxes on purchases made from out-of-state vendors for items used, stored, or consumed in Missouri when the seller does not collect Missouri sales tax.
Any business operating in Missouri that purchases tangible personal property or taxable services from vendors outside of Missouri for use, storage, or consumption within Missouri is required to file Form 53-V, assuming the vendor does not collect Missouri sales tax on the purchase.
The reporting period for filing Form 53-V aligns with the business’s use tax filing frequency, which may be monthly, quarterly, or annually. This frequency is determined by the Missouri Department of Revenue based on the volume of your taxable sales.
Yes, even if you have no taxable sales to report for a given period, you are still required to file Form 53-V. The form allows you to report a period with no taxable sales by indicating such in the relevant section.
If there's a change in your business’s address, primary business location, or ownership information, you need to complete the Missouri Registration Change Request (Form 126) and submit it alongside your Form 53-V.
The tax on Form 53-V is calculated by applying the appropriate tax rate to the taxable sales. You must provide a breakdown of tax by location and item on page two of the form, including taxable sales and the applicable tax rate. If your business operates in multiple locations, you'll need to attach additional pages to provide a detailed breakdown for each location.
The due dates for filing Form 53-V are based on your filing frequency:
Filling out tax forms can be tricky, and the Missouri 53-V Vendor’s Use Tax Return is no exception. Even a small oversight can lead to inaccuracies that may result in penalties or delays. Here are seven common mistakes people often make when completing this form:
By steering clear of these mistakes, you can ensure a smoother submission process and avoid potential issues with your Vendor’s Use Tax Return.
When managing tax responsibilities, particularly in Missouri, understanding and utilizing the appropriate forms is crucial. Among these, the Vendor’s Use Tax Return (Form 53-V) is often accompanied by several other important documents that facilitate accurate and compliant tax reporting for businesses. Describing each of these forms briefly elucidates their relevance and guides proper usage during the tax filing process.
Successfully navigating business tax obligations often requires the completion and submission of several interconnected forms. By familiarizing oneself with these documents and their specific purposes, businesses can enhance their compliance efforts, potentially mitigate exposure to penalties, and ensure a smoother operational flow. Equipping oneself with a thorough understanding of these forms promotes effective management of fiscal responsibilities within Missouri's regulatory framework.
The Missouri 53 V form, also known as the Vendor’s Use Tax Return, shares similarities with several other tax documents, each designed to facilitate tax collection for specific situations. Understanding these forms can help in identifying which is applicable under different scenarios. Let's explore how the Missouri 53 V form compares with other documents.
Missouri Sales Tax Return (Form 53-1): This document is closely related to the Missouri 53 V form in its purpose and format. Both are used by businesses to report and pay taxes owed to the state. While Form 53 V deals specifically with use tax, which is applied to out-of-state purchases brought into Missouri for use, storage, or consumption, Form 53-1 is utilized for reporting in-state sales tax. Despite their different tax focuses, both forms require similar information, such as gross receipts, taxable sales, and adjustments, making the filing process familiar to those who handle business taxes regularly.
Missouri Registration Change Request (Form 126): Another document mentioned in the Missouri 53 V form is Form 126. Although not a tax return, Form 126 is essential for updating business information with the Missouri Department of Revenue. It covers changes in mailing addresses, primary business locations, and reporting locations. The necessity of using Form 126 alongside the 53 V form may arise when a business undergoes changes that affect tax reporting, underlining the interconnectedness of business information and tax obligations.
Seller’s Claim for Sales or Use Tax Refund or Credit (Form 472S): When discrepancies or changes in previously filed taxes occur, businesses may find themselves in need of adjustment. This is where Form 472S comes into play, aligning closely with the amended return option of the 53 V form. If a business uncovers an overpayment or error in previous submissions, Form 472S allows them to seek refunds or apply for credits. It embodies a corrective measure, highly similar to the purpose served by the "Amended Return" checkbox in the 53 V form, emphasizing the forms' roles in ensuring tax accuracy.
When you're filling out the Missouri 53-V Vendor's Use Tax Return form, getting it right matters. Here are key dos and don'ts that can help you submit it correctly and avoid any potential issues.
Following these guidelines not only helps ensure that your Vendor's Use Tax Return is complete and accurate but also avoids delays and penalties. Take the time to review your form before submission thoroughly.
There are several common misconceptions regarding the Missouri 53-V Vendor’s Use Tax Return. Understanding these can help ensure compliance and avoid unnecessary penalties or errors in filing.
Misconception 1: The form is only required if you have taxable sales to report. In truth, vendors must file a Form 53-V for every reporting period, even if there are no sales to report. Failure to file can result in penalties.
Misconception 2: Amendments to a filed return require a completely new form for the entire period. However, if corrections are needed, the amendment box should be checked, and an amended return should be filed specifically for the period being corrected, not for the entire tax year.
Misconception 3: You don't need to provide a breakdown of tax by location if your business has not changed locations or added new ones. Contrary to this belief, detailed breakdowns of tax by location and item are required with each filing. Not providing this breakdown can result in the filing being deemed incomplete, subjecting the taxpayer to potential penalties and interest.
Misconception 4: The PIN and Missouri Tax I.D. Number are optional fields that can be left blank. While not every business might have a PIN, the Missouri Tax I.D. Number is essential for your return to be processed correctly. If it's misplaced or unknown, businesses are urged to contact the appropriate department for assistance.
Misconception 5: If submitting a final return due to closing the business, no additional documentation is needed. This is incorrect; selection of the reason for the account closing and the closure date are required on the form. Additionally, compliance with Missouri law necessitates filing a final sales tax return within 15 days of business discontinuation or sale.
Understanding and correcting these misconceptions can aid businesses in correctly fulfilling their tax obligations, thereby avoiding unnecessary penalties. For further clarification or assistance, contacting the Missouri Department of Revenue or visiting their website is recommended.
Here are key takeaways for completing and using the Missouri 53-V Vendor’s Use Tax Return form:
Remember, accurate and timely filing of the Missouri 53-V form helps maintain compliance with state tax obligations, potentially avoiding unnecessary penalties and interest for late or incomplete submissions.
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