The Missouri Dealer Monthly Sales Report form, also known as Form 385, is a crucial document for motor vehicle, boat, powersport, and trailer dealerships in Missouri, outlining their sales activity. Dealers are required to submit this report electronically if their average sales exceed 20 units per month or if they collect an administrative fee, ensuring accurate and timely reporting of sales, including total units sold and total temporary permits issued. To streamline the process of compliance and avoid potential penalties, dealerships can fill out the form by clicking the button below.
The Missouri Dealer Monthly Sales Report is a crucial document that Missouri vehicle dealerships must complete and submit to remain compliant with state regulations. This form, designed by the Motor Vehicle Bureau, necessitates detailed recordings of monthly sales activities across several categories, including motor vehicles, boats, trailers, RVs, and powersport units like cycles and personal watercraft. Dealers are required to file this report electronically if their average sales reach or exceed 20 units per month or if they are a dealership that collects an administrative fee. Key elements of the form include dealer information, total units sold within the month, detailed sales data per unit (including new and used statuses, buyer information, and whether a temporary permit was issued), and compliance adherence guidelines such as timely submission by the 15th of the following month to avoid a late penalty of $300. Furthermore, this form necessitates the inclusion of a Notice of Sale for each retail sale made to a Missouri resident (with exemptions for electronic filers), secure Power of Attorney forms when applicable, and suggests retaining copies of the report for dealership records. This comprehensive reporting not only ensures the state's oversight of automotive and related sales but also maintains a transparent transaction record for both dealerships and buyers, illustrating the importance of accuracy and punctuality in its submission.
MOTOR VEHICLE BUREAU
DEALERSHIP
Form
DEALER’S REPORT DESK
385
STREET ADDRESS
P O BOX 43, JEFFERSON CITY MO 65105-0043
(573) 526-3669
DOR.MO.GOV
(Revised 08-2021)
CITY, STATE, ZIP
DEALER’S MONTHLY SALES REPORT
INSTRUCTIONS
DEALER NUMBER
BOAT DEALER
WHOLESALE
TRAILER NUMBER
RV NUMBER
1. Sales report must be filed electronically when average sales are 20 or more per month or if you are a motor vehicle,
NUMBER
D
M
W
T
RV
boat, or powersport dealer that collects administrative fee.
SALES MONTH
SALES YEAR
TELEPHONE NUMBER
2. Complete in full, sign, and mail to the above address.
(
)
3. Due by the 15th of the following month. Example: January sales must be reported by February 15th.
TOTAL UNITS SOLD THIS MONTH
Late Penalties: A $300 penalty is due for each report that is not filed by the due date as noted above.
4. Submit a separate report for each month. If no sales, enter “NO SALES.”
TOTAL TEMPORARY PERMITS ISSUED THIS
MONTH BY M.V. DEALERS:
MONTH BY BOAT DEALERS:
5. Report all motor vehicle, trailer, powersport units, and boat sales. Powersport units include cycles, all-terrain vehicles,
MOTOR VEHICLE DEALERS ONLY
MARINE DEALERS ONLY
and personal watercraft. Do not report outboard motor or mobile home sales.
(Motor Vehicles, trailers, wholesale, RV
(Boats and boat trailers)
6. Attach a completed Notice of Sale (DOR-5049 or 5049A) for each retail sale made to a Missouri resident
and powersport units)
(electronic filers are exempt).
QTY. OF NEW UNITS SOLD
7. Attach Secure Power of Attorney forms and copies of corresponding titles (front and back) for each vehicle sold, if
QTY. OF USED UNITS SOLD
applicable.
QTY. OF UNITS SOLD
8. Retain copies of each report and the above documents for your records.
WITHOUT A TITLE
9. Call (573) 526-3669 if questions.
TOTAL SALES
DATE
NAME OF BUYER
YEAR
MODEL
VEHICLE/BOAT ID NUMBER
TYPE:
ODOMETER
NO
TEMPORARY
NET
NEW
USED
TITLE
PERMIT NUMBER
SOLD
FROM MSO OR TITLE
DOC
SETTING
PRICE
ADDRESS OF BUYER
MAKE
STYLE
MV
TRL
BOAT
ATV
GIVEN
(IF APPLICABLE)
VES
1.
2.
3.
4.
5.
6.
7.
AS AN OFFICER, PARTNER OR OWNER OF THE DEALERSHIP,
SIGNATURE
I HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE
X
INFORMATION IN THIS REPORT IS TRUE AND ACCURATE.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
Ever served on active duty in the United States Armed Forces?
If yes, visit dor.mo.gov/military/ to see the services and benefits we offer to all eligible military individuals. A list of all state agency resources and benefits can be found
at veteranbenefits.mo.gov/state-benefits/.
Form 385 (Revised 08-2021)
In the state of Missouri, dealers are required to submit a monthly sales report to the Motor Vehicle Bureau. This task ensures compliance with state regulations and helps in the accurate recording of vehicle sales activities. Proper completion and timely submission of this report are crucial not only for keeping dealership records in order but also for avoiding penalties. Below is a straightforward, step-by-step guide to fill out the Missouri Dealer Monthly Sales Report form efficiently and accurately.
Following these steps accurately ensures that the Missouri Dealer Monthly Sales Report is filled out comprehensively, adhering to the state's requirements. It's essential for dealers to not only maintain compliance but also to contribute to a transparent and effectively regulated vehicle market in Missouri.
The Missouri Dealer Monthly Sales Report is a document that motor vehicle, boat, RV, trailer, and powersport dealers in Missouri must submit to the Missouri Department of Revenue. It details all sales transactions made within a given month, including the type and quantity of units sold, and temporary permits issued.
Any dealership that averages 20 or more sales per month or collects an administrative fee as a motor vehicle, boat, or powersport dealer is required to file this report electronically. Other dealers should complete, sign, and mail the report if they have fewer average monthly sales and do not fall into the electronic filing category.
The report is due by the 15th day of the month following the sales month. For example, sales made in January should be reported by February 15th.
If the report is not submitted by the due date, a penalty of $300 is imposed for each late report.
The report must include all sales of motor vehicles, trailers, powersport units, and boats. Remember not to report sales of outboard motors or mobile homes. The following details must be provided for each sale:
For each retail sale made to a Missouri resident, a completed Notice of Sale (DOR-5049 or DOR-5049A) must be attached. Additionally, Secure Power of Attorney forms and corresponding titles (front and back) should be included for each vehicle sold, where applicable. It's important to note that electronic filers are exempt from attaching the Notice of Sale.
It is advised to keep copies of each submitted report along with all associated documents. Retaining these records helps in maintaining compliance and can be useful for reference in case of audits or discrepancies.
Filling out the Missouri Dealer Monthly Sales Report form seems straightforward, but errors can occur. Avoid these common mistakes:
Not filing electronically when required. Dealers averaging 20 or more sales a month or those collecting an administrative fee must file their sales report electronically. Overlooking this can lead to complications with your submission.
Submitting incomplete reports. Every field in the form must be filled out accurately. Skipping details or not signing the form can render it incomplete, potentially resulting in penalties.
Missing the filing deadline. The report is due by the 15th of the month following the sales month. For instance, January's sales report is due by February 15th. Late submissions come with a heavy $300 penalty.
Forgetting to attach necessary documents. A completed Notice of Sale (DOR-5049 or 5049A) for each retail sale to a Missouri resident must accompany the report, unless you're filing electronically. Also, Secure Power of Attorney forms and copies of titles are needed if applicable. Failing to include these can lead to issues with your report’s acceptance.
Misreporting sales. It's critical to accurately report all motor vehicle, trailer, powersport units, and boat sales. Excluding sales, mistakenly reporting outboard motor or mobile home sales, or incorrectly classifying new and used units can lead to discrepancies and potential audits.
Attention to detail and adhering to all submission guidelines can help ensure that your dealership's Missouri Dealer Monthly Sales Report is filed correctly and on time, avoiding any unnecessary penalties or complications.
When handling the complexities of vehicle dealership transactions in Missouri, the Dealer Monthly Sales Report is a pivotal document, but it is just one piece of the puzzle. Accompanying documentation often required includes a variety of forms and official paperwork that support, detail, or report on the transactions noted. Identifying and understanding these documents can streamline the process, ensuring compliance and accuracy in dealership operations.
While this list encompasses critical documents dealerships in Missouri commonly use, requirements can vary based on specific situations or changes in regulation. Dealerships should ensure they stay informed about current state requirements to maintain compliance. Properly managing these forms not only aids in legal compliance but also enhances the transparency and integrity of the dealership's operations, fostering trust with clients and regulatory bodies alike.
The Missouri Dealer Monthly Sales Report form is similar to various other documents used by dealers and businesses to ensure compliance with state and federal laws. These documents often serve to report sales, track inventory, or fulfill tax obligations, with each having its own specific requirements and purposes. The forms to which the Missouri Dealer Monthly Sales Report might be compared include the Sales and Use Tax Return, the Uniform Commercial Code (UCC) Filing, and the Annual Report filings for corporations.
The Sales and Use Tax Return is one such document, designed for businesses to report the amount of sales tax collected from customers on sales of taxable goods and services. Like the Missouri Dealer Monthly Sales Report, this form requires detailed information about sales activities over a specific period, typically on a monthly or quarterly basis. Both documents serve as a means for businesses to report relevant financial activity to state authorities, ensuring that the appropriate taxes are collected and remitted. While the focus of the Sales and Use Tax Return is on taxable sales and the resulting tax obligations, the Dealer Monthly Sales Report encompasses a broader array of information, including the number and types of vehicles sold (e.g., motor vehicles, boats, trailers, and RVs) and the issuance of temporary permits.
The Uniform Commercial Code (UCC) Filing shares similarities with the Missouri Dealer Monthly Sales Report in that it involves information pertaining to transactions. A UCC filing generally secures a lender's interest in a debtor's property, ensuring the lender's priority in case of debtor default or bankruptcy. While the Dealer Monthly Sales Report accounts for sales transactions and temporary permits issued, the UCC Filing documents the security interest in personal property transferred or sold. Both forms are essential for maintaining accurate records of transactions and ownership interests, thereby facilitating transparency and legal compliance in commercial activities.
Annual Report filings for corporations also bear resemblance to the Missouri Dealer Monthly Sales Report. Many states require that corporations and other business entities file annual reports summarizing key information about their business, such as the names and addresses of directors, officers, and sometimes shareholders, along with information about the business's activities throughout the year. Similar to the Dealer Monthly Sales Report, these annual filings ensure accountability and transparency by providing up-to-date information to the state. However, while annual reports are filed once a year and focus on the composition of the business and its general activities, the Dealer Monthly Sales Report is filed monthly and specifically tracks sales and transactional data related to vehicle and vessel sales.
When it comes to filling out the Missouri Dealer Monthly Sales Report, accuracy, and timeliness are crucial for compliance and to avoid penalties. Here are a series of recommendations to ensure the process is handled correctly:
There are several common misconceptions about the Missouri Dealer Monthly Sales Report form that can lead to confusion and errors when dealers complete their submissions. Here's a clearer understanding of what's true and what's not:
Electronic Filing is Optional: It's a misconception that electronic filing of the sales report is a choice left to the dealership’s preference. In reality, dealers are required to file the report electronically if their average monthly sales are 20 or more vehicles, or if they are motor vehicle, boat, or powersport dealers who collect an administrative fee.
No Need to Report if No Sales: Some believe that if they haven't made any sales within the month, there's no need to submit a report. However, dealers must submit a report for each month, regardless of sales volume, indicating "NO SALES" when applicable.
Inclusion of Mobile Homes and Outboard Motors: There’s a false impression that all types of vehicles including mobile homes and outboard motors must be reported. The form specifically states not to report outboard motor or mobile home sales, focusing instead on motor vehicles, trailers, powersport units, and boat sales.
Attaching Titles and Secure Power of Attorney Forms Isn’t Necessary: Contrary to this belief, the form requires dealers to attach Secure Power of Attorney forms and copies of corresponding titles (front and back) for each vehicle sold, unless the sale is made to a non-resident of Missouri or the dealer files electronically.
Notices of Sale Are Optional: A common mistake is thinking Notices of Sale (DOR-5049 or 5049A) are optional or only for electronic filers. Actually, a completed Notice of Sale must be attached for each retail sale made to a Missouri resident, with electronic filers being the exception to this rule.
Late Penalties Are Negotiable: Some dealers might believe that the $300 late penalty for reports not filed by the due date is negotiable or waivable. The truth is, the penalty is a fixed amount and is strictly enforced to ensure timely compliance.
All Sales Details Are Needed for Reporting: Finally, there’s a misconception that dealers need to report every detail about a sale, including the buyer's personal information. While the form does require comprehensive data, the focus is on the tallies of units sold and specific details like vehicle/boat ID numbers, not on the personal information of the buyer.
Correcting these misconceptions ensures a smoother process for dealers when completing their Missouri Dealer Monthly Sales Report forms, helping to avoid unnecessary penalties and ensuring compliance with state requirements.
Filling out and using the Missouri Dealer Monthly Sales Report form is an essential task for dealership owners in Missouri, ensuring compliance with state regulations. To help navigate this process smoothly, here are key takeaways:
Adherence to these guidelines not only ensures compliance but also helps in maintaining organized records for your dealership operations. It’s essential for dealers in Missouri to understand these requirements to avoid penalties and effectively manage their sales reporting.
What Is the Income Limit for Missouri Property Tax Credit - Missouri property owners can utilize this form to clarify how much of their property tax paid is eligible for claiming as a credit, with specific guidance for homestead properties.
Missouri Quarterly Contribution and Wage Report - This form is essential for Missouri employers to report quarterly wages and calculate unemployment insurance taxes due.